Vacation Workflow and Rules

5/13/2018 1:03:06 PM

Upon requesting a vacation by any employee, it’s sent to the Direct Manager for approval.
Upon Manager Approval, sent to HR.
Upon HR approval, the vacation balance is deducted (Annual, or deferred balance based on existence and expiry date of deferred).
Selected replacement gets most of the employee permissions to be able to take actions on his/her behalf
If a Holiday is set, and the date intersect with any approved annual vacation, that day is restored to the employee balance and vice versa
Employee can cancel his/her vacation as long as it didn’t start yet.
If the Vacation was started without Manager and HR approval, it’s automatically cancelled.
Vacation types allowed to be requested by employee (Annual, Sick, Paid maternity leave, Business meeting).
Additional Vacation types allowed to be set by HR (Unpaid, Compassionate leave, Military, Pilgrim, Unpaid Pilgrim, Outdoor work, Business Trip, Unauthorized absence, Child Care leave, Paternity leave, Marriage Vacation, Sick without certificate)
Vacation Replacement : Replaces manger approval for : Vacation\Resignation\Compensation\Courses and Business trips
Any employee can update his vacation if it is not yet approved by the HR
If it is approved by the HR , then he can only cancel it and he wont be able to edit it

Rules:

- Vacation requests are not allowed during probation period (3 Months)

- Paid Maternity leave Limit for Egypt (90 days), UAE & KSA (45 Days)

- Pilgrim leave Egypt Limit (30 Days)

- Unpaid Pilgrim UAE Limit (30 Days)

- Unpaid Maternity Leave limit (2 years)

- Marriage vacation KSA limit (3 Days)

- Paternity Leave Limit KSA (1 Day)

- Maternity leave requests skips the Manager Approval step.

- Weekends depend on the employee country field (EG: Friday & Saturday, SA: Thursday & Friday)

- Vacations of type “Annual” or “Casual” deduct from the balance.

The above Vacation days are set by default and can be changed according to the policy of the company .

Keywords:

Vacation-Workflow